The Nasdaq Boardvantage architecture segregates content in TeamSpaces which serve as focal points for initiatives or processes. Because these TeamSpaces are ring-fenced by permissioning, business users have access to the content for which they are explicitly authorised by administrators, thereby helping to reduce the risk of sharing outside the team.

Users expect ready access to materials, whether online or offline. However, there is a tension between mobility and security, particularly with downloaded materials. To bridge this gap, Nasdaq Boardvantage uses an encrypted folder, where content remains under the control of the administrator. Even if a business user forgets to delete downloaded documents, an administrator can remotely purge content and notes.

Nasdaq Boardvantage uses an enterprise sync architecture, which decouples the upload function from the sharing function. Files may be shared only after permissions have been set. However, once initialized, updates are auto-synced. This approach provides the popular benefit of access to last-minute changes while avoiding the risk of inadvertent sharing with unauthorised users, an ever-present risk in desktop sync.