Administrative Professionals Spotlight: Savan Hosseini on Being Seen and Acknowledged
As Nasdaq continuously strives to advance inclusive growth and prosperity, we spotlight our Nasdaq Administrative Professionals Network (AP), which enables administrative professionals across all geographies and demographics to collaborate on shared topics, best practices and interests. We spoke with Savan Hosseini, an executive administrative assistant, about her goals for the network.
What is your role at Nasdaq, and please describe what an average day looks like for you?
I am an executive assistant working in Market Technology. I support Nicklas Brändström (SVP) and Magnus Haglind (SVP). I also support Lars Ottersgård while his assistant is on maternity leave. My role is to make sure their calendars are up to date. I also plan, arrange and execute team meetings (digital/physical). I handle all day-to-day administrative tasks, such as approvals on behalf of my executives, document signatures process, etc. I also work with internal communications on EVP communications like town halls and newsletters.
My day usually starts with going through my mailbox, as well as my executives' inboxes, to make sure I am updated on any changes and new information that came in during the night. I go through all calendar invites and move around meetings according to priority (which often changes, so good communication with my executives and good knowledge of the business is key). I have a prescheduled weekly call at the start of the week with each executive I support, and of course, keep in contact continuously during the week. I join almost all of their team meetings since I find this helps me to learn more about the business and where priorities are at the moment. This also helps me to support my executives in the best way possible.
To make sure that I am updated on local happenings, I join a weekly Stockholm Executive Assistants call. Of course, my days (even hours) are very different, and I would say that around 40% of my days are planned while the rest is ad hoc, so flexibility is important. And I am working hard on that flexibility.
As part of the Sweden Employee Committee, I work together with other colleagues on different types of activities, events, lectures, etc. I also find it important to support different types of projects related to employee satisfaction, so I join different project teams on a regular basis.
When and why did you decide to join your employee network group?
I joined the Nasdaq Administrative Professionals Network about a month after I joined Nasdaq, which is just over a year now. My main reason for joining was to quickly learn all that I could about Nasdaq in a short time period. What better way is there to learn than to join a group of administrative professionals who know the ins and outs of the company? I find it very important to network with others who have similar roles both inside and outside of the organization to develop new skills and gain knowledge.
Our network was started over a year ago, and I am honored to be part of the steering group. I am looking forward to growing and developing it together.
Please tell us about a memorable experience you had at your employee network group.
I would say it’s the recent event where anyone at Nasdaq was able to join and get to know more about the admins. It was amazing to learn fun facts about my colleagues in the network in a more relaxed setting.
As an ally of your employee network group, what is one thing you would like to tell others?
Administrative professionals are usually the invisible people making sure everything in an organization runs smoothly. From the second you start your working day until you shut down your laptop (and even after), the admins are making that possible. So next time you ask an admin for help, give them some extra love!
Why is discussing and advocating for diversity, inclusion, and belonging in the workplace important?
With our different backgrounds and personalities, we are able to bring different skill sets, understandings and knowledge to the table. This makes our organization successful.
What would you like to achieve at your employee network group?
Aside from networking with colleagues with similar roles, I want to make this group and our work visible. I want to work on developing us in our roles to be the best and most efficient support for executives/teams/colleagues so they can focus on our clients and partners.
How can companies better support your employee network group?
By showing interest and promoting the group.
Why is celebrating different representations in the workplace important?
As humans, we have a need to be seen and acknowledged, and this is equally important as any other aspect of life in the workplace.
The views and opinions expressed herein are the views and opinions of the author and do not necessarily reflect those of Nasdaq, Inc.